Thank you for visiting this Kingston University (KU) website. This
website is designed to make it easier and more efficient for individuals
and businesses to interact with the Kingston University. The
Kingston University recognizes that it is critical for individuals and
businesses to be confident that their privacy is protected when they
visit KU websites.
Consistent with the provisions of the Internet Security and Privacy Act,
the Freedom of Information Law, the Family Educational Rights & Privacy
Act (FERPA), and the Personal Privacy Protection Law, this policy
describes the Kingston University's privacy practices regarding
information collected from users of this
website. This policy describes what information is collected and how
including other Kingston University websites, that you access using
For purposes of this policy, "personal information"
means any information concerning a natural person which, because of name,
number, symbol, mark, or other identifier, can be used to identify that
The Kingston University does not collect any
personal information about you unless you provide that
information voluntarily by sending an e-mail, responding to a survey,
enabling your computer to reveal your user
name on that system, or completing an on-line transaction.
Information Collected Automatically When You Visit this Website
When visiting this website the Kingston University automatically
collects and stores the following information about your visit:
(i) User client hostname. The hostname or
Internet Protocol address of the user
requesting access to the Kingston University website.
None of the foregoing information is deemed to constitute
(ii) HTTP header, "user agent." The
user agent information includes the type of
browser, its version, and the operating system on which that the
browser is running.
(iii) HTTP header, "referrer." The referrer specifies the web page
from which the user accessed the current
(iv) System date. The date and time of the user's
(v) Full request. The exact request the user
(vi) Status. The status code the server returned to the
(vii) Content length. The content length, in bytes, of any document
sent to the user.
(viii) Method. The request method used.
(ix) Universal Resource Identifier (URI). The location of a resource
on the server.
(x) Query string of the URI. Anything after the question mark in a
(xi) Protocol. The transport protocol and the version used.
(xii) The user identifier from the
computer accessing this website if that computer voluntarily
responds to a UNIX IDENT query issued on UDP port 113.
The information that is collected automatically is used to improve this
website's content and to help KU understand how users
are interacting with the website. This information is collected for
statistical analysis, to determine what information is of most and least
interest to our users, and to improve the
utility of the material available on the website. The information is not
collected for commercial marketing purposes and the Kingston University is not authorized to sell or otherwise disclose the information
collected from the website for non-university commercial marketing
Cookies are simple text files stored on your web browser to provide a
means of distinguishing among users of this
websites. To better serve you, we occasionally use "session cookies" to
enhance or customize your visit to this website. Session cookies that
can be created automatically on the device you use to access this KU
website,do not contain personal information,
and do not compromise your privacy or security. We may use the cookie
feature to store a randomly generated identifying tag on the device you
use to access this website. A session cookie is erased during operation
of your browser or when your browser is closed.
If you wish, you may complete a registration to personalize this website
and permit a "persistent cookie" to be stored on your computer's hard
drive. This persistent cookie will allow the website to recognize you
when you visit again and tailor the information presented to you based
on your needs and interests. KU uses persistent cookies only with your
The software and hardware you use to access this website allows you to
refuse new cookies or delete existing cookies. Refusing or deleting
these cookies may limit your ability to take advantage of some features
of this website.
Information Collected When You E-mail this Website or Complete a
During your visit to this website you may send an e-mail to the
Kingston University. Your e-mail address and the contents of your
message will be collected. The information collected is not limited to
text characters and may include audio, video, and graphic information
formats included in the message. Your e-mail address and the information
included in your message will be used to respond to you, to address
issues you identify, to improve this website, or to forward your message
to another State agency for appropriate action. Your e-mail
address is not collected for non-university commercial purposes and KU
is not authorized to sell or otherwise disclose your e-mail address for
non-university commercial purposes.
During your visit to this website you may complete a transaction such as
a survey, registration, application, financial transaction,
authenticated file access, order form or other business transaction. The
information, including personal information,
volunteered by you in completing the transaction is used by the
Kingston University to operate KU programs, which include the
provision of goods, services, and information. The information collected
by KU may be disclosed by KU for those purposes that may be reasonably
ascertained from the nature and terms of the transaction in which the
information was submitted. KU does not knowingly collect
personal information from children or create
profiles of children through this website. Users
are cautioned, however, that the collection of
personal information submitted in an e-mail will be treated as
though it was submitted by an adult, and may, unless exempted from
access by federal or State law, be subject to public access. KU strongly
encourages parents and teachers to be involved in children's Internet
activities and to provide guidance whenever children are asked to
provide personal information on-line.
Information and Choice
As noted above, the Kingston University does not collect any
personal information about you unless you
provide that information voluntarily by filing an application,
completing a financial transaction, sending an e-mail, responding to a
survey, responding to an authentication request or completing an on-line
form. You may choose not to send us an e-mail, respond to a survey,
respond to the authentication request or complete an on-line form. While
your choice not to participate in these activities may limit your
ability to receive specific services or products through this website,
it may not normally have an impact on your ability to take advantage of
other features of this website, including some browsing or downloading
Disclosure of Information Collected Through This Website
The collection of information through this website and the disclosure of
that information are subject to the provisions of the Internet Security
and Privacy Act. KU will only collect personal
information through this website or disclose
personal information collected through this website if the
user has consented to the collection or
disclosure of such personal information. The
voluntary disclosure of personal information
to KU by the user, whether solicited or
unsolicited, constitutes consent to the collection and disclosure of the
information by KU for the purposes for which the user
disclosed the information to the KU, as was reasonably ascertainable
from the nature and terms of the disclosure.
However, KU may collect or disclose personal
information without consent if the collection or disclosure is:
(1) necessary to perform the statutory duties of the University, or
necessary for KU to operate a program authorized by law, or authorized
by state or federal statute or regulation; (2) made pursuant to a court
order or by law; (3) for the purpose of validating the identity of the
user; or (4) of information to be used solely
for statistical purposes that is in a form that cannot be used to
identify any particular person.
Further, the disclosure of information, including
personal information, collected through this website is subject
to the provisions of the Freedom of Information Law, the Family
Educational Rights & Privacy Act (FERPA), and the Personal Privacy
KU may also disclose personal information to
federal, state or local law enforcement authorities to comply with court
orders, the provisions of The Patriot Act of 2001 or enforce its rights
against unauthorized access or attempted unauthorized access to the
Kingston University's information technology assets.
Retention of Information Collected Through this Website
The information collected through this website is retained by the
Kingston University in accordance with the records retention and
disposition requirements of the New York State Arts & Cultural Affairs
Law. Information on the requirements of the Arts & Cultural Affairs Law
may be found at
general, the Internet services logs of KU, comprising electronic files
or automated logs created to monitor access and use of Agency services
provided through this website, are retained for 180 days and then
destroyed, or for a period specified in a website Ð specific addendum to
this policy. Information, including personal
information, that you submit in an e-mail or when you complete a
survey, application, financial transaction, registration form, or order
form is retained in accordance with the records retention and
disposition schedule established for the records of the program unit to
which you submitted the information. Information concerning these
records retention and disposition schedules may be obtained through the
privacy compliance office.
Access to and Correction of Personal Information Collected Through
Any user may submit a request to the
Kingston University privacy compliance office to determine whether
personal information pertaining to that
user has been collected through this website.
Any such request shall be made in writing and must be accompanied by
reasonable proof of identity of the user.
Reasonable proof of identity may include verification of a signature,
inclusion of an identifier generally known only to the
user, or similar appropriate identification.
The privacy compliance office shall, within five (5) business days of
the receipt of a proper request, provide access to the
personal information; deny access in writing,
explaining the reasons therefore; or acknowledge the receipt of the
request in writing, stating the approximate date when the request will
be granted or denied, which date shall not be more than thirty (30) days
from the date of the acknowledgment.
In the event that KU has collected personal
information pertaining to a user
through the KU website and that information is to be provided to the
user pursuant to the user's
request, the privacy compliance office shall inform the
user of his or her right to request that the
personal information be amended or corrected
under the procedures set forth in section 95 of the Public Officers Law.
Confidentiality and Integrity of Personal Information Collected
Through this Website
KU is strongly committed to protecting personal
information collected through this website against unauthorized
access, use or disclosure. Consequently, KU limits employee access to
personal information collected through this
website to only those employees who need access to the information in
the performance of their official duties. Employees who have access to
this information follow appropriate procedures in connection with any
disclosures of personal information.
In addition, KU has implemented procedures to safeguard the integrity of
its information technology assets, including, but not limited to,
authentication, monitoring, scanning, auditing, and encryption. These
security procedures have been integrated into the design, implementation,
and day-to-day operations of this website as part of our continuing
commitment to the security of electronic content as well as the
electronic transmission of information.
For website security purposes and to maintain the availability of the
website for all users, KU employs software to
monitor traffic to identify unauthorized attempts to upload or change
information or otherwise damage this website.
as giving business, legal, or other advice, or warranting as fail proof,
the security of information provided through this website.
The following definitions apply to, and appear in italics, in
shall have the meaning set forth in subdivision 5 of section
202 of the State Technology Law.
shall have the meaning set forth in subdivision 8 of section
202 of the State Technology Law.
Required Submissions & Notices
Questions concerning this policy may be directed to: